Office Manager

Job description

We are looking for an Office Manager to join our second-stage rocket ship! 🚀


Based in Brussels, you will have a central position, at the heart of the Cultural and Employee Experience. You will be responsible for creating an amazing workplace environment in our Brussels office (but also for those abroad) by organizing and coordinating different kinds of initiatives and projects. This is an ideal position for an organized, motivated individual who is passionate about working in an international and fast-moving environment. 

You’ll report directly to Guillaume, the Chief Financial Officer.

If you have what it takes to help us grow, we’d love to hear from you!

Your Responsibilities:

Office:

  • Make sure AppTweak’s employees are working in the best environment possible by managing all day-to-day activities of our Brussels office (supplier services, office organization, furniture, etc.) and address employees’ requests regarding office management topics.

  • Activate the company culture by participating in internal events organization (workshops, team buildings, bi-yearly company seminars, etc.)

  • Support the organization of business trips by giving clear guidelines and recommendations to employees traveling abroad.

  • Follow initiatives taken by our Carbon Neutral Committee to help AppTweak to reduce its environmental impact.

  • Be the trusted person of all employees

Security:

  • Be responsible for maintaining and applying our security policies at the Brussels office.

  • Participate in the onboarding process for new hires, by managing AppTweak assets fleets (Laptops, Phones, Cars, bikes, badges, Keys, network equipment, etc.) and by helping them in their first days at the office.

Legal & Procurement:

  • Manage, keep track, and organize the signature flow of all legal and administrative documents (FISC, Board resolution, Shareholder meeting, etc.)

  • Help AppTweak grow internationally by supporting our CFO in the administrative process of opening new legal entities abroad

  • Follow supplier onboarding, assessment, contracts, and payments

Requirements

What we expect from you:

Must-have

  • Bachelor's degree in Executive Assistant or any other relevant field.

  • Good English communication skills (written & verbal)

  • People-oriented: you enjoy working with others.

  • Strong active listening skills, and the ability to interact with a broad set of people in a tailored approach.

  • Proven ability in managing multiple priorities and projects.

  • Well-organized, and detail-oriented with great follow-up skills.

  • Reliable team member, with a strong ethic in regards to information confidentiality.

  • Autonomous, you have a proactive attitude and you like to make things move forward.

  • Proficient with Productivity tools (ex: Office/Google Suite; DocuSign).

Nice-to-have:

  • A first experience in a similar role or in a start-up environment (ideally in an international and multi-local company)

  • You have already completed the Training Person of Trust - or you are willing to follow it asap.

  • You love food!


What's in it for you?
    1. We care about you

  • An exciting and fast-growing company with a people-first culture. “Diversity” and “work-life balance” are not just buzzwords at AppTweak.

  • Flexibility in your work and opportunities for continuous learning and creative thinking.

  • Supportive and collaborative environment focused on personal growth.

  • Hybrid remote/work policy: 3 days at the Office (Tuesday/Thursday being mandatory days), 2 days of remote work. Possibility to take 2 weeks of remote work abroad when you first join AppTweak.

  • 20 paid holidays per year + 12 days RTT on top of the fundamentals (meal vouchers, annual “éco-chèques”, hospitalization & group insurance, end-of-the-year bonus, etc.)
  • Attractive salary package with a lot of extra-legal benefits.
  • Fresh fruits, nuts, and snacks self-serve in the office.

  • 1 volunteering day every quarter dedicated to helping a Brussels-based organization.

  • Chance to discover new food recipes, because yes, we love food!

    2. An inspiring environment

  • A unique company culture based on 4 values: Learn, Play, Perform, Friendly.

  • A diverse team within a flat hierarchy. Altogether we speak more than 15 languages.

  • Bi-yearly company-wide team building in Europe to meet your colleagues from all over the world.

  • A combination of personal and company growth to accelerate your career and help you reach your goals.

  • Regular general team meetings and demo days to make sure everyone is aligned with AppTweak's growth path, mission and vision.


Our recruitment process

  • A first video call with Steffany or Madeleine from the HR team to get to know each other and tell you more about AppTweak.
  • A video interview with the manager to deep dive into your past experience and learn more about your aspirations.
  • The Assessment part, to test your skills related to the position.
  • Final call with a C-level or the CEO.


Please note you will need a valid EU visa/work permit to be eligible for the role.